There are times when vendor doesn’t follow standard invoicing procedures which becomes very difficult for your Account Payable department to handle accounting entries.

You might have heard and taken care of single Purchase Receipts against multiple Purchase order and 1 single PO invoice against multiple PO receipts.

What do you do when the vendor gives multiple invoices against 1 Receipt? Well with the Flexible PO module of Sage ACCPAC ERP this can be easily achieved.

Here are the steps to be followed.
Say for e.g. You have a receipt of 100 qty for an item and the vendor has given you 2 invoices 1 with 40 qty and another with 60 qty.

To do this there are 2 options.
1. You break the physical receipt as 2 different receipts and create 2 different invoices are received.
2. You don’t break the receipts but record invoices as provide by the vendor.

Sage ACCPAC ERP’s Purchase Invoice screen gives you an ability to invoice partial quantities.

What you need to do is
a. Key in the Invoice Number as desired.
b. Select the PO Receipt.
c. Change the Invoice Total
d. In the PO detail grid/table Change the Invoiced QTY as required say 40 in this case. Make
sure the extended amount appears correct.
e. The most important step is in the PO Detail grid the 2nd column says “Fully Invoiced”. You
mark this as “No”. This will allow to you create more invoices against the same receipt.

Hope this Tips will help you to enjoy working with Sage ACCPAC ERP more. Keep a check on the blog for more Tips and Tricks on Sage ACCPAC ERP.