Steps to add employee photos in Sage 300 People

By | April 22, 2021
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This feature is used when the user wants to upload the employee photo or need to update the existing photo on the employee page in Sage 300 people.

For adding a new photo and to update the existing photo, a user needs to access the same screen.

The Prerequisites before uploading the photo are as follows: –

  • Dimensions required for uploading the photo are: 101*150 px
  • The upload image format should be JPEG, PNG, GIF or Bitmap.
  • The photo name must be: IDNumber.JPG

A user can add employee photo using employee management page or though bulk by using standard import utility.

  1. Steps for adding/ updating the Employee photo using employee screen: –

Navigation: – Employee Management > Employees > Select Employee > click on Employee Detail > click on Basic Information > click on Load button or right-click in the No Image data

Basic Information 1.1
Basic Information 1.1

Browse to the location of the photo, the photo is located on the Pictures folder named 7508229999011.jpg

Folder Path 1.2
Folder Path 1.2

Select the image file from the folder as shown above, after selecting the image click on Open button. Then click on Save button as shown in below screenshot.

Basic Information 1.3
Basic Information 1.3

Employee photo will get displayed in the highlighted area as shown below.

Basic Information 1.4
Basic Information 1.4

2) Steps for adding/ updating the Employee photo using Import Utility: –

Navigation: – Utilities > Bulk Employee Update > Select Import Employee Photos > Select the Company Rule you want to Import the photos to then click on Refresh & Search > Select the Update Option.

Import Employee photos 1.5
Import Employee photos 1.5

The below screen will pop up where you need to select Yes.

Import Employee photos 1.6
Import Employee photos 1.6

You can now browse to the Directory that your photos are in and click on Import Photos

Import Employee photos path 1.7
Import Employee photos path 1.7

Once the upload is completed system will give you a message stating the photos are successfully uploaded

Import Succesfull 1.8
Import Succesfull 1.8

So this is how the Employee photo can be added/updated by the admin users using employee management screen or using import utility.

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