Account Payables handles all your payables records keeping and reporting needs, regardless of the size and complexity of your business. User can use account payable to setup and maintain their vendor accounts. In most cases, payment transaction is the information that Account Payable needs to be print one check for vendor and update the vendor account with check information. While applying payment against AP Invoice, it may be possible that by-mistakenly user can make multiple payment entry against same document. So in this blog, we are going to discuss about how user can control duplicate payment entries against AP invoice.
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Click on the Payment Entry screen by navigating to Account Payable>>A/P Transactions. After entering vendor number and all other necessary details, select the invoice against which user have to make a Payment entry and add payment entry against same. Please refer below screenshot.
Then, Select new batch to add another payment entry and make the Payment Entry against same AP invoice in Payment entry screen and the duplicate Payment entry against same invoice will be created. Please refer below screenshot for same.
To avoid such duplicate payment entry against an invoice in AP, navigate to AP setup>>Options in Account Payable module, Then click on Transactions tab and check field Include Pending Transactions. Please refer below screenshot for same.
Duplicate entry was created due to this ‘none’ option in Include Pending Transaction’s field. To avoid such issues, set this field on other than ‘none’ option i.e. on Payments, Payments and Adjustments or on All Transactions etc. Try with the same above process in AP and the Sage 300 will not allow user to make duplicate entries against same invoice in AP. Please refer below screenshots for same.
In this way, User can avoid duplicate Payment entries issue in Account Payables.
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Greytrix – a globally recognized and one of the oldest Sage Development Partners is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development, and implementation competence.
Greytrix offers unique GUMU™ integrated solutions of Sage 300 with Sage CRM, Salesforce(listed on Salesforce Appexchange), Dynamics 365 CRM, and Magento eCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using Data and web services to Sage business partners, end users and Sage PSG worldwide.
Greytrix offers 20+ add-ons for Sage 300 to enhance productivity such as GreyMatrix, Document Attachment, Document Numbering, Auto-Bank Reconciliation, Purchase Approval System, Three way PO matching, Bill of Lading, and VAT for the Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with an easy implementation package.
The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.
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