GUMU™ for FTP/SFTP – Sage Intacct Integration provides a safe, effortless, and fast mode of synchronization for data between FTP/SFTP and Sage Intacct to make it easy for a business. This integration assists the business by easily connecting the stored AP Bills in FTP/SFTP to Sage Intacct through automatic synchronization, which keeps records accurate and information up to date without any interference of manual intervention.
What Are AP Bills?
AP Bills are generally taken as any transactional document which has been prepared when a company purchases products from its vendors. These transactions keep the track of invoices by the vendors and the amount to be paid. These, therefore, maintain an integral position in the accounts payable process.
Preparing the AP Bills File Workflow Example
Generally, all companies, irrespective of whether they have integrated with ERP normally apply specialized systems in their transactions with suppliers or procurement. For example, a procurement software application that is specifically designed to monitor purchases and consequently transactions between the company and the supplier.
Some of the Source Systems Most Frequently Used:
Procurement-based software or systems for example, Coupa, Ariba, or Zoho Procurement,
Billing software applications for example, Bill.com or Tipalti
Financial applications for example, Expensify or Airbase.
Let’s take an example where your company uses Coupa in the management of vendor transactions and procurements. The process in this case would possibly be as follows:
Export AP Bills Data: You will export AP Bills from Coupa that translate to the vendor invoice data in possibly a format like CSV, Excel, or XML. The file will contain information like name of the vendor, invoice number, invoice date, lines, and the total amounts.
Upload on FTP/SFTP: After extracting the data, now you would upload that file into the respective FTP/SFTP server.
The Sync Process Execution
Once the file is uploaded to the FTP/SFTP server, GUMU™ takes it from there. GUMU™ has an integration portal that gives you flexibility in running the sync process. It can be a manual trigger for the AP Bills sync or scheduled to run automatically at regular intervals ensuring that your data is always updated in Sage Intacct.
Key Benefits
Automatic Syncing: Get rid of the boredom of doing all that mundane syncing by schedule or on-demand syncing
Multiple Formats Supported: Supports CSV, Excel, XML, and much more.
Improved Precision: It minimizes the chances of error while entering data and ensures correct billing.
GUMU eases the management of your AP bills as it keeps your data accurate and up to date in Sage Intacct. Like AR payment processing, GUMU™ is capable of importing/exporting vendors, customers, sales orders, sales invoices, and other ERP-related entries from CSV, Excel, text, and XML files from FTP to Intacct. More details about the complete working of the product, please refer to blog Understanding GUMU™ Workflow for FTP/SFTP and Sage Intacct Integration and product details available on our website. We hope you find this blog resourceful and helpful. Please get in touch with us at gumucloud@greytrix.com