Do your Sales quotes require an approval process before being allowed to be used in Sales order Creation? Well Sage X3 provides you with a precise way of approving Sales Quotes before using them to create a Sales Order. This feature is referred to as “Quote Signature Management”. Let me explain how to set up and use the Quote Signature.
- Navigate through Setup->General Parameter-> Parameter values
- Select VEN (Sales) in the left browser and then select then DEMO folder.
- Change the APPQH parameter value to Yes Mandatory and save.
Now that you have activated the Quote management process it’s time to add Approvers who will approve your Quotes. You can add Approvers by navigating through Setup->Workflow-> User Assignment
Make sure you select the Correct Assignment rule here (i.e. SQHSIG for Sales Quotes). The User Code is the Approver who will have the right to approve the Sales Quote. You can also enter different approvers for different companies by entering the company name in the company field.
Now whenever a Quote is created by any user other than the Approver it will require the Approver’s Signature before being converted to a sales order. You can view/approve/reject the quotes waiting for the approval in the Workflow Control screen (Usage-> Workflow Control).
You can also approve the individual Quotes from the Signature Menu option available in the Quotes Screen.
Hope this helped you in setting up the Quote Approval Process in your Sage X3.
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