How to solve an error – “Automatic Journal does not allow validation”

As we all know, we need to post the Sales Invoice entry after creation in Sage X3. And after posting, Journal entry of that posted invoice is created automatically.

But sometimes, an error occurs after clicking on the post button on the Sales Invoice screen because of some improper configuration settings. The invoice gets created successfully but it throws an error while posting the same invoice that “Automatic Journal does not allow validation”.

As shown in the below screenshot, Sales Invoice – 100012206INVBC000017 is not getting posted because of the Automatic Journal error.

New Stuff: Greytrix Africa bags Sage Platinum Club Partnership Award at the Annual “Sage Partner Summit 2022”

[Error-Automatic Journal does not allow validation]

Now we will see, how to solve the Automatic Journal error which we are facing while posting the invoice.

STEP 1: Navigate to Sales -> Invoices -> Sales Invoice -> Jump to Invoice Type

[Sales Invoice screen – Invoice Type]

STEP 2: In Invoice Type Master, Jump to Sales Automatic Journal as shown in the below screenshot.

[Invoice Type Master]

STEP 3: After that, in Automatic Journal Master, in Legislations, IND checkbox should be checked. But as you can see in the below screenshot, it is not checked. Due to which we are facing that Automatic Journal error. Check “IND” checkbox and click on “Save” button.

[Automatic Journals]

STEP 4: Click on “Lines” button on Automatic Journals screen. After that in Automatic Journals Lines, IND checkbox should be checked in legislation (Refer below screenshot). And it should be checked for all the lines which are getting displayed in the left panel. Select each line from left panel and check the “IND” checkbox in Legislations and click on “Save” button for each and every line after selecting IND legislation to save the changes.

[Automatic Journals(Lines)]

Now, check the same invoice – 100012206INVBC000017 on the Sales Invoice screen, and click on post button.

[Sales Invoice posted successfully]

As you can see, the invoice is getting posted successfully after clicking on Post button. Hence by selecting the IND checkbox in Automatic Journals for all the lines, error will be resolved.

About Us

Greytrix – a globally recognized and one of the oldest Sage Development Partners is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience and expertise, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development, and implementation competence.

Greytrix has some unique integration solutions developed for Sage CRM with Sage ERPs namely Sage X3, Sage Intacct, Sage 100, Sage 500, and Sage 300. We also offer best-in-class Sage ERP and Sage CRM customization and development services to Business Partners, End Users, and Sage PSG worldwide. Greytrix helps in the migration of Sage CRM from Salesforce | ACT! | SalesLogix | Goldmine | Sugar CRM | Maximizer. Our Sage CRM Product Suite includes addons like  Greytrix Business Manager, Sage CRM Project Manager, Sage CRM Resource Planner, Sage CRM Contract Manager, Sage CRM Event Manager, Sage CRM Budget Planner, Gmail Integration, Sage CRM Mobile Service Signature, Sage CRM CTI Framework.

Greytrix is a recognized Sage Champion Partner for GUMU™ Sage X3 – Sage CRM integration listed on Sage Marketplace and Sage CRM – Sage Intacct integration listed on Sage Intacct Marketplace. The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for the processing and execution of application programs at the click of a button.

For more information on our integration solutions, please contact us at sage@greytrix.com. We will be glad to assist you.