Sage Partner for header

How to Match Open Items in Sage X3

How to Match Open Items in Sage X3

How_to_Match_Open_Items_in_Sage-X3

How to Match Open Items in Sage X3

Sage X3 uses an automatic matching process when posting open items, which is applied to other open items. To illustrate, when a payment is made for certain invoices, the system follows a specific sequence of actions. It enters the relevant information into a temporary MTCBATCH table, matches the documents within it, flags open item entries as closed, and finally removes them from the table.

A) Accounting task

how to match open items in sage x3 image-1
Clearing this field is a manual process. The steps below show us how to create a query tool to view the suspended matching items and how to clear them from the MTCBATCH table in sage X3.
The first thing to check is to make sure the accounting tasks are running. After you have verified that everything is running proceed with the next steps.
B) Creating a Query tool to Identify the Incomplete Records.
  1. Go to Setup > Usage > Reports > Query Tool
  1. Create a new Query like below. Make sure to add the link expression formula: [F: DAE] DAE2 = [F: MTB] ACCNUM
how to match open items in sage x3 image-2
  1. Validate and run the query.
how to match open items in sage x3 image-3
You can see two sets of matching that failed. We can go to manual matching to view the entries and complete the matching as needed.
C) Completing the matching using manual matching
  1. Go to Financials > Matching > Manual matching
  1. Complete the matching process if needed.
how to match open items in sage x3 image-4
D) REMOVE THE ENTRIES FROM THE SUSPENDED MATCHING TABLE – (A user with administrative permissions may be required for this process)
  1. Go to Development > Utilities > Maintenances > In lines
  1. Enter MTCBATCH in the ‘Table’ field
  1. Click ‘OK’
  1. Click on ‘Selection…’ from the list on the right
  1. Enter the Match number (MTCNUM) from the query tool results
  1. Click ‘OK’
how to match open items in sage x3 image-5
Click the delete icon from the list on the right.
Click ‘Yes’
how to match open items in sage x3 image-6
Click the scroll arrow to move to the next record with the same MTCNUM. Delete any remaining records. Go to Accounting Tasks and review the Matching field. Confirm that it says ‘0’.
how to match open items in sage x3 image-7

About Us:

Greytrix Middle East Subsidiary of Greytrix India Pvt Ltd, Headquartered in Mumbai. It is a leading Sage business partner and ISV Partner offering Consulting, Implementation, and development services for Sage X3, Sage 300 People (HRMS), and Sage Intacct, which covers Dubai, Saudi Arabia, and Qatar region.

Our methodology involves a techno-functional expert team to analyze the client’s business processes, workflow, current system situation, and plans. Then, based on the analysis, we propose solutions that meet their requirement regarding the product consideration. In addition, we ensure to serve our clients with robust, future-proof, business-critical solutions that deliver best practices, processes, and functionality designed specifically for the business and its people.

We offer professional services such as Implementation and Configuration, Business Process Analysis, Project Management, Integrations and Migrations, and Technical & Functional Support, along with enhancements within Sage X3, Sage 300 People (HRMS), and Sage Intacct across various industry verticals like Process Manufacturing (Food & Beverages, Chemical), Discrete manufacturing (Automotive, Textile & Apparel), Non-Profit, Health-care Industry and Services Industry (Financial, Software & Engineering), Distribution (Transportation & Logistics).

Our Partnerships

Our Partners

Get In Touch

Why us

Thank you for contacting us.

Be ready to explore some leading business management solutions that will help shape the future of your business!

Our team will get in touch with you shortly.